Form W-2 — or just W-2 for short — is a statement of wages
and taxes you are required to give to your employees each year. W-2s must be
delivered or mailed no later than January 31 of each year. W-2s are only prepared
for employees; if your business uses the services of independent contractors,
you will prepare 1099s for them instead of W-2s.
Filing W-2s in QuickBooks Online
There’s more to preparing W-2s than simply distributing them
to your employees. W-2s must also be filed with the IRS no later than January
31 each year. Depending on state and local requirements, you might also have to
file W-2s with your state’s tax authority. If you are a large company who uses
QuickBooks Online payroll, you may be interested in the new subscription that
includes automatic electronic filing of W-2s. Get this feature now for just
$4.99 per month for a QuickBooks Online subscription!
Filing your W-2s is a big part of running a payroll, but it
can seem complicated and time consuming. That's why we've created an automatic
filing option for QuickBooks Online Payroll.
How to Print W-2s in QuickBooks Online
First off, in order to print W-2s in QuickBooks Online, you
must have processed at least one payroll through QuickBooks Payroll during the
prior tax year. Note that QuickBooks Payroll is a paid service that is not
included with your QuickBooks Online subscription. Pricing ranges from $22.50
per month plus $4 per employee for basic payroll to $62.50 per month plus $10
per employee for full-service payroll.
You can customize Print w2s in
QuickBooks Online to send you a reminder when it’s time to file your
payroll tax forms. To do this, click the Gear icon at the top right corner of
your screen, and then click on Payroll Settings.
Complete Guide to Print W2 Forms in QuickBooks Online Payroll?
The QuickBooks Online Payroll subscription includes
automatic electronic filing of W-2, 1099, and other tax forms. This saves time
and money by letting you file taxes automatically each year. The service also
allows you to view your tax information in real time so you can make changes if
necessary. You can also access the service from anywhere with internet access.
If you don’t receive an email notification, though, that
doesn’t mean you can’t print your W-2s. In fact, it's best to avoid relying
solely on email notifications or the task list in QuickBooks
Online to complete crucial tasks in your business. Instead, create a
calendar of when vital accounting tasks are due to ensure you never miss a due
date.
Pointers to Keep in
Mind before you Print W2 Forms in QuickBooks –
·
Ensure that you have the latest version of
QuickBooks.
·
Make sure that the payroll subscription is
active and that the payroll tax table is updated.
·
Verify that the form is compatible with your
current version of QuickBooks.
·
You must place the paper horizontally inside the
printer.
·
Perforated or Blank Paper
Also, it is
recommended that you order these from the official website of Intuit. Follow
the below instructions to place an order for the same –
·
Visit the Intuit Market website and then
navigate to the page where you can find the QuickBooks Checks & Supplies.
·
Move your cursor over the Tax Products drop-down
menu and choose Blank W-2 Kits.
·
Enter the required information in the fields for
QuickBooks Version, Payroll Version, State, and Quantity.
·
Add the order to your cart and complete the
purchase.
Pros and Cons of Paperless Payroll
There are a few benefits to using QuickBooks Online payroll
over traditional paper payroll. The biggest benefit is that it's automatic.
With QuickBooks Online, your employees will automatically receive their
paychecks electronically each week, which can save you time and money.
Additionally, QuickBooks Online can help you keep better track of your finances
by tracking employee wages and deductions directly in the program. However,
there are also some drawbacks to using QuickBooks Online payroll: First, it can
be difficult to manage payments if your company has multiple locations or
departments. Additionally, if your company uses customized software or pays out
bonuses in cash, you'll need to adapt to the new payment process.
Read also:
QuickBooks Time
Login
Complete Guide to Print W2 Forms in QuickBooks Online Payroll
Benefits of the QuickBooks Online Payroll
When you use QuickBooks to manage accounting and payroll for
your small business, issuing tax forms to employees becomes a routine process.
After issuing W-2s to employees, you will likely receive requests for
replacement forms. Using QuickBooks, issue the W-2 reprint, following Internal
Revenue Service guidelines, and the employee will have the earnings information
needed to complete an income tax return.
o
Automated electronic filing: With this
subscription, your payroll will be automatically filed using QuickBooks Online.
This saves you time and money since you won't have to file payroll manually.
o
Automatic reconciliation: The QuickBooks Online
Payroll service will keep track of your employee's wages and deductions and
reconcile them with your financial statements automatically. This ensures
accuracy and consistency in your financial reports.
o
Enhanced security: With the QuickBooks Online
Payroll service, you can protect your confidential data by encrypting it with
SSL technology. This provides added security for your information.
Conclusion
Hope this article helped you understand the requirements and
method of printing W2 forms in QuickBooks Online Payroll. In case if you have
made any mistakes while printing W2 in QuickBooks and looking for a way to get
a reprint of the forms, you can follow our article on How to Reprint W2 in
QuickBooks for detailed instructions. If you need the help of a certified
Payroll expert to print w2 forms in QuickBooks, you can always reach us at our
direct helpline number +1-347-967-4079
for quick help and support.
See also: QuickBooks
Workforce Login
Visit here: How to Print W-2s in QuickBooks Online Payroll
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